To turn a Microsoft Teams recording into text, download the video and send it to the Potok bot on Telegram. Teams recordings are saved to OneDrive or SharePoint as video files, and a recording can be downloaded from there. Files up to 2 GB work, and the text exports as TXT, DOCX, PDF, SRT or VTT.
Transcribe a recording
Send your voice message, audio or video to @potok_now_bot on Telegram and the text comes back in the chat.
Open @potok_now_bot in Telegram
Files up to 2 GB · export to TXT, MD, DOCX, PDF, SRT and VTT · speaker labels and timestamps · about 30 languages
Key facts
- Where a recording lands, OneDrive or SharePoint, depends on how the meeting was set up.
- A Teams recording is a video file, and the bot uses its audio track.
- Work meetings often have many voices, so speaker labels make minutes easier to write.
- Access follows your organization's rules, so you may need permission to download.
How to do it
- Find the recording. Open the meeting chat or the OneDrive or SharePoint folder where it was saved.
- Download it. Use the download option if your account has access. Ask the meeting owner if you do not.
- Check the size. Hour-long meetings are large. For a file near 2 GB, use the Upload button of the mini app.
- Send to the bot. Open @potok_now_bot and attach the video as a document.
- Create minutes. Turn on labels and timestamps, then export DOCX and edit it into minutes.
What the result looks like
[00:00] Speaker 1: Let's review the open tasks for the sprint.
[00:05] Speaker 2: The login fix is merged and waiting for tests.
[00:10] Speaker 3: I can take the reporting task if nobody objects.
Sample text written by us to show the layout of a transcript. It is not the output of the recognition engine and not a real recording.
| Feature | Details |
|---|---|
| Where it works | Telegram bot @potok_now_bot; large files go through the bot's mini app |
| File size | Up to 2 GB |
| Export | TXT, MD, DOCX, PDF, SRT, VTT |
| Speakers and time | Speaker labels and timestamps can be switched on |
| Languages | About 30 languages with good published results; a few more with warnings |
| Translation | The transcript is not translated into another language |
| Dictation | A separate Potok desktop app lets you dictate text into any program; it recognises Russian speech |
Common mistakes
| Mistake | What happens | Fix |
|---|---|---|
| Sending a SharePoint link | The bot reads files, not links to a company folder. | Download the file. |
| Sharing company recordings outside the organization | Policies may forbid it. | Check the rules before you send. |
| Using the raw text as official minutes | It contains small talk and errors. | Edit it into a summary. |
| Ignoring overlapping speech | Several people at once blur the words. | Check those parts against the video. |
More
See the full list of languages, the tools and the glossary.
Frequently asked questions
Where are Teams recordings saved?
They are saved to OneDrive or SharePoint as video files.
Can I download a Teams recording?
Yes, from OneDrive or SharePoint, if your account has access.
Do I need to extract the audio?
No. Send the video file as it is.
Can I send the meeting link?
No. The bot reads files, not meeting links.
How are speakers shown?
As numbers like Speaker 1, not as names.
Sources
Each source was opened by hand on the date shown. Pages change, so open the source if a detail matters to you.
- Microsoft Teams (Wikipedia), Wikipedia · checked
- Video file format (Wikipedia), Wikipedia · checked
- Speaker diarisation (Wikipedia), Wikipedia · checked
Try it on your own recording
Send your voice message, audio or video to @potok_now_bot on Telegram and the text comes back in the chat.
Open @potok_now_bot in Telegram