To turn a Webex recording into text, download it and send the file to the Potok bot on Telegram. Webex recordings can be downloaded from the Webex site after the meeting, and the official help describes where. Files up to 2 GB work, and the transcript exports as TXT, DOCX, PDF, SRT or VTT.
Transcribe a recording
Send your voice message, audio or video to @potok_now_bot on Telegram and the text comes back in the chat.
Open @potok_now_bot in Telegram
Files up to 2 GB · export to TXT, MD, DOCX, PDF, SRT and VTT · speaker labels and timestamps · about 30 languages
Key facts
- The recording becomes available after the meeting ends, not during it.
- Access depends on your role in the meeting and your organization's settings.
- A meeting with several speakers gains the most from numbered speaker labels.
- Long webinars come back as a file, and timestamps mark where each topic starts.
How to do it
- Wait for the meeting to finish. Recordings appear on the Webex site after the session ends.
- Download from the site. Sign in to the Webex site and use its download option. Follow the official help if the button is not where you expect.
- Check the size. A long webinar can be large. For a file near 2 GB, use the Upload button of the mini app.
- Send to the bot. Open @potok_now_bot in Telegram and attach the file.
- Pick labels and export. Turn on labels for a discussion, then export DOCX for notes or SRT for captions.
What the result looks like
[00:00] Speaker 1: Welcome, everyone, we will start with a short demo.
[00:05] Speaker 1: Questions go in the chat, and I will answer them at the end.
[00:11] Speaker 2: Thanks, and please share the slides afterwards.
Sample text written by us to show the layout of a transcript. It is not the output of the recognition engine and not a real recording.
| Feature | Details |
|---|---|
| Where it works | Telegram bot @potok_now_bot; large files go through the bot's mini app |
| File size | Up to 2 GB |
| Export | TXT, MD, DOCX, PDF, SRT, VTT |
| Speakers and time | Speaker labels and timestamps can be switched on |
| Languages | About 30 languages with good published results; a few more with warnings |
| Translation | The transcript is not translated into another language |
| Dictation | A separate Potok desktop app lets you dictate text into any program; it recognises Russian speech |
Common mistakes
| Mistake | What happens | Fix |
|---|---|---|
| Looking for the file before the meeting ends | It is not there yet. | Check the Webex site after the session. |
| Pasting a Webex link | The bot reads files. | Download the recording first. |
| Sharing a client meeting recording widely | The participants may expect privacy. | Check your policy. |
| Forgetting that audio quality varies | A poor connection leaves gaps. | Mark unclear parts for a replay. |
More
See the full list of languages, the tools and the glossary.
Frequently asked questions
When can I get the Webex recording?
After the meeting ends, from the Webex site, following the official help.
Do I need the whole video?
You can send the video as it is. The bot uses the audio track.
Is there a size limit?
Yes. Files up to 2 GB are accepted, and large ones go through Upload.
Can the bot label the speakers?
Yes, with numbers like Speaker 1 and Speaker 2.
What formats can I export?
TXT, MD, DOCX, PDF, SRT and VTT are available.
Sources
Each source was opened by hand on the date shown. Pages change, so open the source if a detail matters to you.
- Webex (Wikipedia), Wikipedia · checked
- Video file format (Wikipedia), Wikipedia · checked
- Speaker diarisation (Wikipedia), Wikipedia · checked
Try it on your own recording
Send your voice message, audio or video to @potok_now_bot on Telegram and the text comes back in the chat.
Open @potok_now_bot in Telegram